The International Institute of Tropical Agriculture (IITA) is one of the world’s leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries.
Administrative Assistant
- Job Type: Full Time
- Qualification: NCE , OND
- Experience: 3 years
- Location: Oyo
- City: Ibadan
- Job Field: Administration / Secretarial
DUTIES:
- Act as receptionist to visitors in the Unit.
- Receive customer’s complaints, forward to the concerned Unit Supervisor and follow up until it is resolved.
- Assist in managing and assigning inquiries to the buyer and provide inquiry reports to the Procurement Manager.
- Expedite, track and provide Purchase Orders update as may be necessary.
- Ensure the use of Oracle/excel/word for creating and updating records.
- Ensure that records are adequately stored either on cloud or hard files.
- Keep track of purchases of all orders to ensure prompt delivery of goods.
- Assist in organizing conferences, workshops, training courses, and other related activities.
- Assist the supply chain support in the day-to-day administrative processes and functions.
- Assist in handling logistical arrangements for meetings, workshops, official travels, and accommodation (flight and hotel booking, travel authorization requests, travel advances, and retirement of claims as needed).
- Assist in raising internal, purchase requisitions and assist in following up with the Finance Office on the processing of invoices and payments.
- Assist in managing the Unit inventories, raise work orders, and follow up till the execution stage.
- Assist in coordinating, recording, documenting minutes of meetings and prepare monthly reports.
- Perform any other job-related duties as may be assigned by the Supervisor.
QUALIFICATION:
- OND/NCE in Business Administration, Public Administration, or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
- Have excellent writing and oral communication skills in English.
- Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience.
- Proficient in the use of Oracle Applications is mandatory.
- Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to details.
- Have a positive attitude, strong team spirit, and the ability to work well in a diverse team.
Method of Application
Interested and qualified? Go to IITA – International Institute of Tropical Agriculture on to apply